Refund Receipt Requirements for Associations

You can use your own style or format for the refund receipt, as long as the following required information is on the receipt.

1. Name and address of association.
2. Cardholder’s name as it appears on the card.
3. Name of member, or person attending conference, if different than cardholder.
4. Type of card, VISA, MasterCard, or Discover.
5. Card number.
6. Card's expiration date.
7. What the refund is covering, Membership Dues or the name of the conference. 
8. The reason for the refund.
9. Date and amount of original charge you are refunding.
10. The amount and date of the refund.
11. The following statement: "This credit refund will appear on your monthly card billing statement as from ProfessionalCharges.com."

Example of refund receipt that could be printed on letterhead:

Receipt for Refund A Refund has been credited to your credit or debit card for a previously submitted charge as follows: Type of card __VISA, __MasterCard,.__Discover. Membership Dues for ______________   _____________________________   Card Holder Name Name of Conference ______________      _______________________________    _____________________________   Member or Conference Enrollee Date of Charge _______________   if different.   Amount of Charge  $_____________    _____________________________   Card Number Reason for Refund _______________      _______________________________    __________________   Card Expiration Date _______________________________      Total Credit Refund $_____________    ____________________________   Date Refund was Submitted     This credit refund will appear on your monthly card statement as from ProfessionalCharges.com